DistributorOS
Available nowThe AI operating system for medical device distributors.
DistributorOS runs a device distributorship end to end — manufacturers and contracts, catalog, accounts and physicians, case readiness, consignment inventory and trays, scrub forms, replenishment, commissions and transparency reporting — across every specialty a distributor carries, not one.
Built for: Independent distributors, agencies and manufacturer field organisations
Runs at distributoros.qevatrix.com
About this app
Run a medical device distributorship — cases, consignment inventory, physicians and commissions — on one record set instead of spreadsheets and text messages.
DistributorOS is the operating system for device distribution across every specialty a distributor carries. It holds the manufacturers represented and their contracts, the product catalog, hospital and ASC accounts with their physicians, scheduled cases with their bill of materials and readiness, consignment inventory down to lot and expiry, scrub forms, replenishment, opportunities, commissions and physician transfers of value.
What you can do
- Maintain manufacturers, distribution contracts and the product catalog
- Manage accounts, physicians and territory coverage
- Schedule cases with their bill of materials and track readiness exceptions
- Control inventory locations, lots, serials, expiry and replenishment
- Submit scrub forms and calculate commissions with the rule that produced them
- Log physician interactions, commitments and reportable transfers of value
Problems it solves
- Case readiness confirmed by phone calls the night before surgery
- Consignment stock, trays and expiry tracked in spreadsheets nobody trusts
- Usage re-keyed into billing, replenishment and commission calculations
- Transfers of value reconstructed at year end for Open Payments
Who it is for
- Independent distributors and distribution agencies
- Sales representatives and field operations
- Inventory and logistics managers
- Finance and commission administrators
- Compliance officers handling transparency reporting
Capabilities
What DistributorOS does
Every module writes to the same controlled record set, so nothing has to be exported, re-keyed or reconciled.
Manufacturers, contracts and catalog
Represented lines, territory and exclusivity, renewal notice, commission terms and the product catalog with UDI-DI, GMDN and pricing.
Accounts, physicians and cases
Hospitals, ASCs and IDNs with their physicians, preferences and coverage; every case scheduled with its bill of materials and readiness flags.
Inventory, consignment and trays
Locations, lots, serials, expiry and minimum levels across owned and consigned stock, with replenishment requests raised from real usage.
Scrub forms, commissions and transparency
Case usage captured once and reused for billing, commission calculation with the rule snapshot, and interactions with transfers of value for Open Payments.
Contracts, renewals and reminders
Signed contract upload with lifecycle status, a renewal pipeline with owner tasks, and reminder emails at the notice and renewal deadlines with escalation when they pass.
Locations, warehouses and territories
Legal entities, warehouses, distribution centres and consignment sites with country-aware addresses, territory coverage and location-scoped stock and transfers.
Weekly sales digest and mobile use
A Monday email of the previous week's sales by product, region and customer with totals, and an installable phone app for field view, case capture and scanning.
Regulatory foundation
Standards it is built against
- 21 CFR Part 820 / QMSR (distributor obligations)
- 21 CFR Part 11
- UDI recordkeeping
- Sunshine Act / Open Payments
- EU MDR 2017/745 Article 14
Qevatrix Intelligence
Where AI helps — and where it stops
Qevatrix Intelligence surfaces the exceptions — cases at risk, stock about to expire, promises going stale — and drafts the follow-up. Every suggestion is a recommendation until a person acts on it.
Plans
One subscription for the whole distributorship
Priced by organisation with generous user allowances, not by squeezing every seat. Annual billing charges ten months and gives you twelve.
Annual billing charges 10 months and gives you 12 — about 17% off.
Starter
$108/month
$1,290 billed annually · $129/month month-to-month
For independent distributors and small teams getting off spreadsheets.
- Up to 3 users
- 1 distributor organisation
- Up to 2 manufacturer partners
- Product catalog
- Implant and device inventory
- Lot, serial and expiration tracking
- Consignment inventory
- Loaner instrument tracking
- Basic case scheduling
- Hospital and account management
- Physician and contact CRM
- Basic scrub-form creation
- Mobile photo and document capture
- Basic AI assistant
- Basic reporting
- Email support
Growth
$270/month
$3,240 billed annually · $324/month month-to-month
Less than $11 a day.
DistributorOS Founders Program: $194/month for 24 months
For growing distributors that want to automate sales, cases, inventory, manufacturers and physician engagement.
- Everything in Starter
- Up to 10 users
- Unlimited manufacturer partners
- Automated catalog importing with intelligent field mapping
- Case-management workflows and territory management
- Surgeon CRM, sales pipeline, opportunities and quotes
- Commission tracking
- Trunk, consignment and loaner kit management
- Barcode, QR and phone-camera scanning
- Expiration, low-stock and par-level alerts with replenishment recommendations
- Automatic scrub-sheet creation and AI extraction from scanned sheets
- Automatic manufacturer routing and communication workflows
- AI-generated physician emails and follow-up suggestions
- Product and procedure education engine
- AI what-should-I-do-next guidance
- Sales, inventory and case analytics
- PDF and Excel exports, automated and emailed reports
Professional
$541/month
$6,490 billed annually · $649/month month-to-month
For established multi-line and multi-territory medical-device distributors.
- Everything in Growth
- Up to 25 users
- Multiple territories and warehouses
- Advanced commission rules by manufacturer, product, rep, territory, case and hospital
- Sales-rep performance analytics and forecasting
- AI demand forecasting and inventory optimisation
- Advanced replenishment automation
- Manufacturer portal access
- Automated physician campaigns, product launches and educational drips
- Margin and gross-profit analytics
- Contract and pricing management
- Custom workflows
- Accounting integrations and API access
- Advanced import and export
- Priority support
Enterprise
Starting at$1,299/month
configured to your organisation
For large distributors, multi-region organisations and complex operations.
- High or unlimited user allowances
- Multiple distributor and legal entities
- Regional organisations and multiple warehouses
- Manufacturer and distributor network management
- Custom, ERP, CRM and accounting integrations
- SSO and advanced security controls
- API access and custom AI workflows
- Dedicated onboarding and data migration assistance
- Custom dashboards and reporting
- Advanced audit controls and permissions
- Priority implementation, premium support and SLA options
No credit card required • No setup fee • Cancel anytime
DistributorOS Founders Program
Lock in Growth at $194 a month for 24 months.
$194 per month for 24 months · limited places.
Value
Replace multiple systems with DistributorOS
One platform, one subscription, one place your team works — instead of a CRM, an inventory tool, spreadsheets, an email tool and a reporting tool that never agree.
CRM software
Hospitals, surgeons and territory coverage in the same record as the case.
Inventory software
Lots, serials, expiry, consignment, trunk stock and loaner trays.
Case management
Scheduling, bill of materials, readiness and usage capture.
Commission tracking
Rules by manufacturer, product, rep, territory and case.
Physician communication
AI-drafted follow-up, education and campaigns.
Email and document tools
Scrub sheets, IFUs and reports generated and distributed.
Analytics and reporting
Sales, inventory and case analytics with scheduled delivery.
Separate AI assistants
AI inside the workflow rather than bolted on beside it.
Pricing adviser
Find the plan that actually fits
Answer a few questions and the adviser recommends the lowest-cost plan that covers your operation, with an estimated return. It reads the live plan data, so it can never quote a price we do not offer.
Tell the adviser about your business
The adviser always recommends the lowest-cost plan that covers what you described.
Ask anything: “is Starter enough for us?”, “what does Enterprise add?”, “when would we outgrow Growth?”
Estimated return
What the administrative time is costing you
Enter your own numbers. Every figure below is an estimate based on what you enter, not a guarantee.
Your operation
Estimated annual impact
$77,072
estimated net value after the subscription
- Administrative time recovered
- 77 hours / month (estimated)
- Estimated labour saving
- $38,808 / year
- Estimated software consolidation
- $5,760 / year
- Estimated shrinkage avoided
- $18,144 / year
- Estimated expiry avoided
- $13,608 / year
- Estimated faster billing
- $4,640 / year
- Subscription
- $3,888 / year
Estimated ROI 1982% · estimated payback in 0.1 months
All figures are estimates based on the numbers you entered. They are not a guarantee of savings.
Compare
Every feature, plan by plan
Company and users, inventory, cases, CRM and sales, AI, reporting, integrations and support.
| Feature | Starter | Growth | Professional | Enterprise |
|---|---|---|---|---|
| Company & users | ||||
| Included users | 3 | 10 | 25 | Configurable |
| Manufacturer partners | 2 | Unlimited | Unlimited | Unlimited |
| Territories | 1 | 3 | Unlimited | Unlimited |
| Warehouses | 1 | 2 | Unlimited | Unlimited |
| Multiple legal entities | ||||
| Inventory | ||||
| Lot tracking | ||||
| Serial tracking | ||||
| Expiration tracking | ||||
| Consignment | ||||
| Trunk inventory | ||||
| Loaner instruments | ||||
| Kits and trays | ||||
| Barcode scanning | ||||
| QR scanning | ||||
| Mobile phone-camera scanning | ||||
| Replenishment | Manual | Recommended | Automated | Automated |
| AI demand forecasting | ||||
| Cases | ||||
| Case scheduling | Basic | |||
| Usage capture | Basic | |||
| Scrub forms | Manual | |||
| Automatic scrub-form generation | ||||
| Mobile scrub-form recognition | ||||
| Manufacturer routing | ||||
| Case documentation | ||||
| Case analytics | Basic | Advanced | Advanced | |
| CRM & sales | ||||
| Physician CRM | ||||
| Hospital CRM | ||||
| Sales pipeline | ||||
| Opportunities | ||||
| Quotes | ||||
| Commission tracking | ||||
| Advanced commission rules | ||||
| Territory management | Advanced | Advanced | ||
| Sales analytics | Basic | Advanced | Advanced | |
| AI | ||||
| AI assistant | Basic | Custom | ||
| AI next-step guidance | ||||
| AI email drafting | ||||
| AI product education | ||||
| AI physician engagement | Campaigns | Campaigns | ||
| AI catalog importing | ||||
| AI reporting | ||||
| AI forecasting | ||||
| AI workflow automation | Custom | |||
| Reporting | ||||
| Dashboards | Basic | Custom | ||
| PDF export | ||||
| Excel export | ||||
| Automated reporting | ||||
| Email reports | ||||
| Advanced analytics | ||||
| Custom dashboards | ||||
| Integrations | ||||
| Accounting | ||||
| CRM | ||||
| ERP | ||||
| API | ||||
| SSO | ||||
| Support | ||||
| Standard support | ||||
| Priority support | ||||
| Dedicated onboarding | ||||
| SLA | Optional | |||
Manufacturers
Manufacturer Network
For manufacturers that want to connect their distributor ecosystem.
Starting at $2,599 / month
Configured on the number of distributors, users, case and inventory volume, integrations, workflows and reporting you need. Distributor-sensitive data stays permission-controlled.
- • Distributor-network, case, inventory and consignment visibility
- • Scrub-sheet routing and usage capture
- • Sales trends, inventory forecasting and distributor performance
- • Territory performance and aggregate dashboards
- • Product education distribution and launch communication
- • Document and IFU update distribution
- • Field feedback capture and training completion
- • Manufacturer-to-distributor messaging
- • Product availability and replenishment recommendations
- • Manufacturer-specific permissions on sensitive distributor data
Start free. Keep everything you build.
Thirty days on the full Growth feature set. No credit card, no setup fee, cancel anytime — and nothing you enter during the trial is deleted if you change plan.
Start your free trial